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Check-Out Procedures

NOTE: If you will vacate PRIOR to your lease end date, file a NOTICE OF INTENT TO VACATE via the form on this site or in the Caltech Faculty Housing Office at least fifteen (15) days before you intend to vacate. (If you will vacate on your lease end date, no action is required.) If notice is received less than fifteen (15) days in advance, rent will be charged for a period of fifteen (15) days after notice is received.


  • Schedule a pre-move out inspection appointment. Call Housing Maintenance for your inspection at least two weeks in advance to avoid scheduling conflicts. Inspections will normally be made during the hours of 9:00 a.m. and 4:00 p.m. Monday through Friday. Inspections will not be made on Saturday or Sunday. It is to your advantage to be present at the inspection. Call 626-395-6175 to schedule your inspection.
  • Follow "Cleaning Guidelines" below.
  • Arrange to have your mail forwarded at least two weeks prior to moving out at: Caltech is not responsible for forwarding your mail.
  • If applicable - unfurnished units - inform your utility companies (e.g. telephone, internet, cable services) of your move and cancel or move the services as appropriate.
  • Update your personal and emergency contact information with Caltech, at:
  • If you have an account with the Bursar's Office and are leaving Caltech, please contact them at x2988 for an exit interview before you depart.


  • Remove all personal belongings. Be sure to check all drawers, cabinets and storage areas.
  • Personal items left behind will be discarded.
  • If applicable, remove any self-installed adhesive or nails from walls, doors and windows.
  • Remove all food from the refrigerator and kitchen cupboards.
  • Throw away all trash and clear away any items from the patio or balcony. Trash must be placed in the appropriate trash receptacle. Please do not place trash outside of trash collection bins.
  • If applicable, return furniture to its proper location. Remove all personal furniture.
  • You are NOT required to clean bed and bath linens prior to your departure.
  • Any damages beyond normal wear and tear will be charged to the resident.


  • Return all keys/remotes to the Caltech Faculty Housing Office located in the Facilities Building north of Chandler Cafe. If you vacate after business hours, there is a drop box located to the right of the front door of the Housing Office located at the Center for Student Services / 414 S. Holliston (check out envelopes are provided next to the drop box).  DO NOT GIVE YOUR KEYS TO THE SECURITY OFFICE.Keys not returned may result in a lock change at your expense.



Please use these guidelines as a general guide for cleaning your unit.


  • Floors
  • Carpets - if the carpeting is not in the same condition as it was at the time of  move-in (less normal wear and tear), then the carpet should be properly cleaned.
  • Ceilings, walls, corners, baseboards and heat registers
  • Windows, sills and blinds
  • Light fixtures
  • Ceiling fan blades and lights
  • Casings around all doors
  • Light switch and electrical outlet covers
  • Inside all cabinets and drawers, wipe down exteriors
  • Kitchen and bathroom countertops and sinks
  • Refrigerator; inside and out (including doors and shelves)
  • Dishwasher; including inside trays and racks and outside of door
  • Stovetop; including under burners and burner drip pans
  • Oven; including racks and broiler pan and drawer
  • Range hood and filter
  • Exhaust fans in bathrooms
  • Bathtubs/showers; including doors, chrome and walls
  • Toilets
  • Towel racks, soap dishes and toilet paper holders
  • Smoke detector / Carbon monoxide detector
  • Thermostat


  • You are NOT required to clean bed and bath linens prior to your departure. 


  • Curtains faded by the sun
  • Water-stained linoleum by shower
  • Minor marks on or nicks in wall
  • Dents in the wall where a door handle bumped it
  • Moderate dirt or spotting on carpet
  • A few small tack or nail holes in wall
  • A rug worn thin by normal use
  • Worn gaskets on refrigerator doors
  • Dark patches of ingrained soil on hardwood floors that have lost their finish and have been worn down to bare wood
  • Faded paint on walls
  • Warped cabinet doors that won't close
  • Stains on old porcelain fixtures that have lost their protective coating
  • Moderately dirty mini-blinds
  • Bathroom mirror beginning to "de-silver" (black spots)


  • Door off its hinges
  • Rips in carpet or stains from pets, kids, water/liquids
  • Multiple nail holes or larger in walls that require patching as well as repainting
  • Broken appliance interiors (e.g. refrigerator shelf)
  • Water damage on wall from hanging plants
  • Water stains on wood floors and windowsills caused by resident neglect (e.g. windows being left open during rainstorms)
  • Sticky/greasy cabinet surfaces
  • Grime-coated bathtub, toilet, countertops
  • Missing mini-blinds, curtains, etc
  • Mirrors caked with lipstick, makeup and soap scum
  • Appliance damage due to resident misuse
  • Toilets, sinks, and tubs damaged due to resident not reporting clogs or problems

Thank You!